Stunning scenery, guaranteed sunshine and the romance of foreign soils – it’s no wonder that more and more people are deciding to enjoy their big day overseas. There’s a lot to organise and some elements will be quite different to if you were getting married closer to home. We’ve put together this guide to help you plan the perfect stationery for a wedding abroad.
Planning a Guest List for a Wedding Abroad
Often the guest list for a wedding abroad is different to what it might be if you were holding the day closer to home. Knowing your numbers as soon as possible can help with working out budget, venue choice and the amount of wedding stationery you need to order.
Rather than listing everyone you know, start by considering who you couldn’t imagine not being there. Think carefully about who will realistically be able to come and how many people you can afford to accommodate. Don’t simply invite everyone you know expecting that most won’t make the journey – you may be surprised at how many people will be up for joining your wedding adventure.
Timing is Everything
It’s never too early to get the word out there about your exciting plans. Guests will need as much notice as possible to book time off work, save up, organise transport and accommodation. You should send Save the Dates as soon as you have your venue booked, which could be as early as 18 months in advance.
There’s a bit more time to plan the rest of your stationery for a wedding abroad. Wedding invitations and guest information cards can go out approximately 8 to 12 months ahead. If you’re planning a party back home for those who can’t make it to foreign soils, you could send these invitations at the same time as your main invitations. That way, everyone receives them at the same time and no one feels left out.
Save the Date Wording for a Wedding Abroad
You may not have a huge amount of details confirmed by the time you’re ready to send your Save the Dates. This isn’t a problem as keeping them simple often works well. The essentials are likely to be:
- Your names
- Date of the wedding
This is enough for people to organise their holidays and start booking flights. You could also write “More Information to Follow” or “Formal Invitation to Follow”. This will reassure guests that you’ll be giving them lots more details in the near future.
Wedding Abroad Invitation Wording Ideas
There’s no fixed etiquette for wedding invitation wording when you’re getting married abroad. However, the invitation sets the tone of the day so you might want to include a style that reflects your plans. For example, beach weddings are likely to be informal – so the text can be the same.
If some of your guests will be local to the country of your wedding, it’s a nice touch to print the invitations in both languages. Our guide to wedding invitation wording will help you plan what to put.
For something a little unique, you could also include a personal story that explains why you’ve chosen the destination – like this beautiful example from a wedding in Italy.
Wedding Guest Information Cards
Sending out plenty of guidance is often appreciated when you’re getting married abroad. The key information can be provided on a printed card, with more details available on a wedding website. Answering all your guests’ questions in advance will help save time in the long run.
Our recent guide to what to include on your wedding guest information cards may help with initial ideas. But, for a wedding abroad the specifics can depend on the destination. Practical information you may like to consider includes:
- Which airport to fly in to
- How to get to the accommodation and venue from the airport
- Whether guests will need to arrange visas or have jabs in advance
- Etiquette or language tips for the country you’re getting married in
- Suggestions for travel insurance
Your guests might want to make the trip into a little holiday as well as celebrating with you. It’s a nice touch to include some extra local information with your wedding invitation. You could list some nearby attractions and places to visit that are close to your heart. Tourist information leaflets can be helpful, or perhaps write a list of useful websites.
Other Wedding Stationery Ideas for the Day
Once you’ve got the wedding invitations sorted, there’s many other fun options you could consider when choosing stationery for a wedding abroad. Here’s a few of our favourites:
- Your Order of Service could be designed to fit your wedding theme and include an introduction as to why you decided to get married in that destination
- Tables can be set with menus that describe a few extra details about the local specialities and traditional cuisines you’ve decided to serve
- Table names could be themed to reflect the destination. Perhaps number them in the local language, or use place names from the nearby area
We also recommend planning a little further in advance for these additional elements of your wedding stationery. Making sure you’ve got everything ready two months before your wedding can help you plan your packing and luggage carry on. Plus, last minute orders can be unnecessarily stressful when you’re just about to jet off.
Celebrating Again Back Home
While organising your stationery for a wedding abroad, you could also start making plans for a celebration back home for those who couldn’t travel overseas. The invitation design could tastefully reflect the main wedding invitation and complement your wedding theme. Plus, you could use similar wording to a wedding reception evening only invitation to keep it nice and simple.
Planning a Wedding Abroad? Let us help you design your perfect wedding invitations. Our bespoke and supply your own design services mean you can create stationery that’s as unique as you are. Get in touch to find out more.
My husband and I wanted stationery that looked elegant yet different. We came across The Foil Invite Company and loved their designs and that you could easily customise them. We worked closely with Wendy to achieve our desired look and when the finished articles came we were absolutely delighted. The gold foil lettering worked perfectly with the other gold elements in our wedding theme and several of our guests commented on how beautiful they were. Thanks Wendy and team for your contribution to our happy day – Lara and Oliver